OTSI

Rules and Regulations

Name of the Society
The Society shall be called “OCULAR TRAUMA SOCIETY OF INDIA” (O.T.S.I.) and its jurisdiction will be throughout the world.

2. Membership
a) Those who have qualified for the degree of M.B.B.S. or equivalent with a recognized post-graduate qualification in ophthalmology are eligible for membership.
b) Those who are not eligible under (a) but with special interest in ocular trauma can be enrolled as associate members.
c) Membership has to be proposed and seconded by members of the Society of 3 years standing. However the final decision will rest with the Executive Committee.
d) Types of membership will be as mentioned in the bye-laws.

3. Fees
a) Fees is liable to be change from time to time with the approval of the General Body.
b) There will only be Life Membership Fee which at present would be Rs.1,500/-
c) Members of 35 years or younger may pay in two equal yearly installments.

4. Cessation of Membership 
a) Resignation of the member
b) Death of the member
c) On the grands of miscard

5. General Body
All members of the Society except Associate members, Honorary members and Foreign members will constitute the General Body

6. Privileges & Duties of members
a. To look after the fulfilment, upliftment or betterment of Society.
b. To elect the office-bearers of the Society
c. To elect the Executive Committee of the Society
d. To attend the General Body meetings regularly
e. To decide the policy matters of the Society
f. To give necessary information to the Society
g. To make and amend rules and bye-laws for the smooth functioning of the Society
h. To adopt the audited account of Society and its estimated budget
i. To raise fund for the Society
j. To avoid indulging in activities which are prejudicial to the aims and objectives of the Society.

7. General Body Meeting
a. The General Body meeting should preferably be held every year at the time of the annual conference.
b. However it must be held every three years when elections have to take place.
c. The report of the Society, audited account and estimated budget will be presented at the time of the General Body meeting
d. The notice of the General Body meeting will be issued by the General Secretary at least one month before the date of the meeting.
e. The quorum for the meeting will be 1/5th of the total membership or 15 whichever is less. If the quorum is not complete the meeting will be adjourned for 1/2 hour after which the quorum will not be necessary.
f. Extra-ordinary General Body meeting can be called by the President or by General Secretary on receiving a written request from 1/4th members of the Society 10 days notice will be necessary for such meeting stating the purpose of such meeting . No other matter will be transacted in it.

8. Composition of Executive Committee
The members of the Executive Committee will be elected by the General Body during its meeting. Only regular members will be eligible to vote and contest. The Executive Committee will consist of:

a President One
b Vice President Two
c General Secretary One
d Joint Secretary Two
e Treasurer One
Ex-officio members
f Immediate Past Presidents Two
g Immediate Past Gen. Secretary One
Zonal members
h One each from Central, North, South, East & West zones One
i President’s nominee Two
j Army representative One

9. Term of the Executive Committee
The term of the Executive Committee shall be for 3 years or till the next election whichever is later

10. Election Procedure
a. Elections will be held every 3 years during the General Body meeting. Only valid regular members will be eligible to vote.
b. Elections will be supervised by an Election Officer appointed by the President. It will be by secret voting.

11. Meeting of the Executive Committee
a. The meeting of the Executive Committee can be held as often as convenient but at least once a year.
b. At least 10 days notice will be required to call the Executive Committee meeting by the General Secretary.
c. However an urgent Executive Committee can be called by the President or by the General Secretary after getting a written request from 5 members of the Executive Committee 2 day notice.
d. Quorum for the Executive Committee meeting will be 5 or 1/4th of the members whichever is less. If quorum is not complete the meeting will be adjourned for ½ hour after which the quorum will not be necessary.

12. Functions and powers of Executive Committee (E.C.)
a. The E.C. shall control, supervise and manage the affairs and funds of the Society. It will work for the fulfillment of aims and objects of the Society.
b. To prepare plans, projects and programmes of the Society.
c. To invest the funds of the Society not immediately required in such a manner as beneficial to the Society
d. To accept donations, grants, gifts, contributions & endowments.
e. To take all legal steps which may be beneficial to the Society.
f. To appoint committee(s) for disposal of any business or for advice in any matter pertaining to the Society.

13. Bye-laws
a. The Society can frame bye-laws for the smooth running of the Society
b. New bye-laws can be made by E.C. which will become operative .after getting approval of 3/5th majority in General Body.
c. The bye laws can be amended or removed by executive committee or any member after giving 30 days notice and on getting the approval of 3/5th members of the General Body.

14. Eligibility and Functions of Office Bearers
A. President
(i) For holding the post of President a member should have a good standing in the Society for at least 5 years.
(ii) The President will act on behalf of the Society and will represent the Society during his tenure.
(iii) He shall preside over all the meeting of the EXECUTIVE Committee and the General Body.
(iv) He shall give the deciding vote in any meeting if the votes are equal on either side.
(v) He may appoint sub-committee(s) for any specific purpose with the consent of the Executive Committee.
(vi) After his tenure he will be designated as Immediate Past President and shall serve in this capacity as an ex-officio member of the executive committee.

B. Vice President
(i) He shall assist the President in every way in discharging his duties.
(ii) Whenever the post of President is vacant he will replace the President and will discharge all his duties.
(iii) He shall have at least 3 years good standing in the Society.

C. General Secretary
(i) He shall have at least 5 years good standing in the Society.
(ii) He shall attend all the meetings of the Society and shall maintain an accurate record of all the meetings.
(iii) He shall conduct all correspondence on behalf of the Society.
(iv) He shall keep an updated register of all the office bearers and members of the Society.
(v) He shall issue all the notices of the meetings in time.
(vi) He shall notify all the members about the result of election to various offices and committees.
(vii) All properties and documents of the Society shall be under the custody of the General Secretary (viii) The Secretary in the unforseen circumstances can make payments as stipulated in bye-laws.
(ix) He can appoint and dismiss office staff and fix their salary with the approval of the executive committee or in emergency with the approval of President.

D. Joint Secretaries
(i) The joint Secretaries will help the General Secretary in carrying his duties.
(ii) They will carry out any responsibility given to them by the General Secretary or President.
(iii) In the absence of the General Secretary, the senior Jt. Secretary will look after his work.

E. Treasurer
(i) The Treasurer shall receive all money due to the Society and shall make all payments in accordance with the rules and bye-laws framed by the Society. He shall maintain an accurate record of all such transactions and shall sign every receipt given on behalf of the Society.
(ii) He will get the annual account audited by a Chartered Accountant and present it in the Executive Committee and General Body meetings. He will also prepare an estimated budget for the next year.
(iii) He shall maintain the bank accounts of the Society.

15. Finances
(i) The financial year of the Society will be from 1st April to next 31st March.
(ii) The Bank Account will be operated by any two of the following :- President, General Secretary & Treasurer. However normally one of the signatories should be Treasurer. The accounts of the society will be audited
(iii) The accounts should be kept in any Nationalized Bank.

16. Dissolution
If the Society needs to be dissolved, it will be dissolved as per provision laid down under the Sec.13 & 14 of the “Societies Registration Act of 1960” as applicable to the Nation-al Capital Territory of Delhi.

17. Legal Proceedings
Society may sue and/or be sued- in the name of the General Secretary as per provision laid down under Sec.6 of the “Societies Registration Act of 1860” as applicable to the National Capital Territory of Delhi.

18. Amendment in Rules & Regulations and Memorandum
Any amendment in Memorandum or Rules and Regulations will be carried out in accordance with Section 12 & 12 A of the “Societies Registration Act of 1980” as applicable to the National Capital Territory of Delhi.

19. Application of the Act
All the provisions under the Sections of “Societies Registration Act of 1860”, as applicable to the National Capital Territory of Delhi, shall be applicable to this Society, .

20. Essential Certificate
Certified that this is the correct copy of the Rules and Regulations of Ocular Trauma Society of India.

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